How HR Teams Can Turn Candidate Emails Into Tasks

Recruiting is a high-stakes process where speed, clarity, and coordination are crucial. Every candidate email holds value, but managing dozens of them manually is a recipe for missed opportunities and broken workflows.

That’s why smart HR teams are now using Email to Task for monday.com - a solution that allows you to turn candidate emails into tasks, streamline communication, and maintain full visibility across your hiring pipeline.

Whether you’re scaling fast, juggling multiple roles, or simply tired of forwarding emails manually, this tool makes it easy to forward email to monday task and automate every stage of recruitment with precision.

The Problem: Candidate Emails Lost in the Inbox

Applications come in from everywhere:

• Job boards like LinkedIn, Workable, or Djinni

• Direct candidate emails

• Internal referrals and forms

These messages often land in a shared inbox like jobs@company.com, where they’re buried, delayed, or forgotten. Copying and pasting email content into task boards takes time, and worse, it’s prone to human error.

Emails alone don’t provide workflow status, automation, or accountability. HR teams need a way to transform candidate emails into structured tasks.

The Solution: Turn Candidate Emails Into Tasks Automatically

With Email to Task for monday.com, you can:

• Instantly turn email into task by forwarding it to your custom Email to Tasks address

• Auto-fill the task title, description

• Assign the right person and categorize tasks based on content or sender

• Capture every interaction and build out a complete automation tracking system

This process ensures every candidate email becomes a task, structured and ready for action.

From Inbox to Workflow: Automation Tracking at Its Best

Once your candidate email is converted into a task, you can unlock the power of monday.com automations:

• If a task includes the word “CV” → tag it with “New Application”

• If subject contains a job title like “QA Engineer” → assign to the relevant recruiter

• Automatically change workflow status from “New” → “Reviewing” when a recruiter comments

• Trigger follow-up reminders, calendar events, or Slack updates

This creates a true automation tracking system where no step is missed, and no candidate forgotten.

Workflow Status: See Where Every Candidate Stands

One of the biggest advantages of turning emails into monday tasks is the visibility it provides:

• Use status columns like “New,” “Interviewing,” “Offer Sent,” and “Hired”

• Track where each candidate is at a glance

• Keep team members aligned with shared notes, comments, and timelines

• Visualize your pipeline by role, location, recruiter, or hiring stage

Gone are the days of “Did we reply to this candidate?” or “Where are we with John Doe?”
With Email to Task, the answer is always just one click away.

Smart HR Workflow with No Code Required

Ready to Transform Your HR Inbox?

Manual processing of job applications is outdated. It’s time to move beyond spreadsheets, chaotic inboxes, and missed candidate follow-ups.

With Email to Task, you can:

• Effortlessly convert Candidate Emails Into Tasks, directly on your recruitment board

• Eliminate manual steps with real-time automation tracking that routes, tags, and assigns tasks as soon as they arrive

• Monitor every applicant’s journey using clear, customizable workflow status columns

• Quickly turn email into task without copy-pasting details

• Simply forward email to Monday task and let automation do the rest

Let your inbox become a launchpad, not a bottleneck – for your hiring pipeline.

🔗 Start your free trial today and give your HR team the tools they need to work smarter, move faster, and never miss a great hire.