Turn Email into Tasks with Ease: Manage Your Inbox like a Project Manager

With monday.com, you can Turn Email into Task in seconds - streamline communication, assign responsibility, and keep projects moving forward.

Your inbox shouldn’t be your project management tool – your item tracker should be.
Meet the Email to Tasks add-on for monday.com: your seamless way to turn email into task items with structured fields and clear status tracking – directly on your boards.

Email Overload: A Hidden Project Killer

We’ve all been there. You open your inbox on a Monday morning and – boom – 47 unread emails, 12 of them “urgent,” each asking for something different.

The problem? Email is built for communication, not execution.
That’s why work gets lost in translation. You forward a message. Someone forgets to reply. No one knows who owns what. Deadlines are missed.

You don’t need more email – you need to turn emails into tasks that live inside a real item tracker.

That’s where Email to Tasks comes in.

What Is Email to Tasks for monday.com?

Email to Tasks is a powerful monday.com add-on that helps you turn any incoming email into a structured item on your board – complete with fields, files, and ownership.
It brings your email to-do list into the monday.com workspace, so your team can take action immediately.

With just one forward, you can:

✅ Create new board items from emails
✅ Auto-fill title, body, status, owner, due date, and more
✅ Preserve attachments and sender info
✅ Route tasks to specific boards or groups
✅ Kick off automations and workflows
✅ Track progress using status tracking features in monday.com

It’s more than a bridge between inbox and board. It’s your task mail assistant – always keeping your team aligned and on task.

How It Works: From Inbox to Executable Action

Let’s say you receive an email like this:

Subject: Client feedback – urgent fixes
Body: Please update the footer, fix the mobile carousel, and push live by Thursday.

In the old days, you’d copy-paste that into your task board. Maybe you’d forget an attachment. Maybe you’d mislabel the due date.

Now, with Email to Tasks:

You forward the email to your custom board address
A new item is created instantly
Each request becomes a subitem
The due date is extracted and applied
The owner is assigned automatically
All attachments are preserved

You just created a structured task in seconds – no manual work required.

Why It Matters: The Real-World Value for Teams

Here’s what Email to Tasks adds to your monday.com setup, and why it saves teams hours every week.

1. Real-Time Item Tracker

Every new task generated from an email is now part of your centralized item tracker.
It lives where your team works, not buried in someone’s inbox.

2. Status Tracking from Day One

You don’t just create tasks. You track their status, owner, deadline, and progress, all using native monday.com columns.
No need to chase people down or ask, “Did you handle that email?”

3. Structured, Consistent Task Creation

Instead of free-form text scattered across inboxes, you get consistent, template-driven tasks.
Your email to-do list becomes a real project board with structure, fields, and filters.

4. Faster Response Times

By turning emails into tasks instantly, your team reacts faster.
Support requests, internal approvals, and client updates are all processed through workflows, not email chaos.

5. Automation Ready

Use Email to Tasks with monday.com’s native automation features to:

Notify teammates
Move tasks between groups
Assign priorities
Trigger reminders

Now your task mail isn’t just passive – it becomes dynamic, actionable, and trackable.

Use Cases Across Departments

Whether you’re managing internal ops or handling client-facing work, this add-on keeps your team connected and proactive.

✅ Customer Support

Forward customer requests straight to your support board. Use status tracking to see what’s in progress or overdue.

✅ Sales & Account Management

Turn client emails into pipeline updates or service requests. No leads forgotten. No action items lost.

✅ Marketing & Creative

Receive campaign feedback, PR approvals, or partner tasks via email – turn each into a monday.com item with subitems for creative work.

✅ HR & Recruitment

Handle candidate emails, internal team requests, and onboarding steps by forwarding them directly to your hiring board.

Flexible Setup for Any Workflow

Customize the way your team processes email-based tasks:

Filter messages by sender or subject
Assign owners based on rules
Auto-parse keywords
Route to different groups or boards
Choose which fields and attachments get pulled in

This isn’t just an email parser – it’s a full email-to-workflow engine.

Results You Can Measure

Teams using Email to Tasks have reported:

⏱ 80% faster task intake from email
✅ 100% accountability on external requests
📬 0 lost tasks in inbox clutter
🔄 Full status tracking of every action item

It turns your inbox into a well-oiled execution engine.

🚀 Ready to try it?

Email will always be a part of your workflow. But it doesn’t need to slow you down.
Let your inbox become the first step – not the final destination – for real work.

👉 Install from monday.com Marketplace

👉 Install Chrome Extension (for Jira & monday.com)

Try Email to Tasks and:

Eliminate inbox chaos
Create a living, trackable email to do list
Improve team visibility and accountability
Save time every single day