Top 3 Mistakes Teams Make When Using Time in Status App for monday.com

The Time in Status App for monday.com is a go-to solution for teams who want to monitor task durations, detect stuck tasks, and gain better control over workflows. However, without a strategic approach, teams risk making incorrect assumptions and missing valuable insights.

Let’s talk about three common mistakes that reduce the effectiveness of the app and how to avoid them.

1. Neglecting Non-Working Hours in the Calendar

Many teams forget to configure their actual working schedules in the app. As a result, the time summary includes evenings, weekends, and holidays - dramatically inflating task durations.

Symptom:
Tasks look like they’re taking too long in monday, even when they were paused over the weekend.
Solution:
Set up your workweek and non-working hours in the Time in Status App. This helps you get a realistic picture of time spent in each status and improves project stats accuracy.

To get accurate time summaries and control over your workflow timings, you need to configure your calendar properly. Follow these simple steps:

Click on the calendar icon
In the top-right corner of the Time in Status App interface, click the small calendar symbol.
Select “Calendar Configuration”
From the dropdown menu, choose “Calendar Configuration” to open the settings panel.
Set your preferences

Choose your working days (e.g., Monday to Friday)
Define your working hours (e.g., 09:00–18:00)
Select your time zone (e.g., Europe/Kyiv)
Add breaks and holidays that should not count toward time in status

Click “Save”
Once everything is set, hit the blue Save button in the bottom-right corner.

✅ That’s it! Your time tracking will now reflect real working time, helping you identify stuck tasks, optimize performance, and avoid overestimating durations when tasks seem to take too long in monday.com.

2. Overlooking Where and Why Tasks Actually Get Stuck

Looking at status duration alone isn’t enough. A task may sit in “Working on it” or “In Review” for days, but without understanding why it stayed there, you risk drawing the wrong conclusions.

Many teams use the Time in Status App for monday.com to view raw numbers like “Task X was in Review for 12 hours”, but fail to connect this data to real blockers such as unclear priorities, broken workflows, or lack of ownership.

Symptoms:
You focus on duration but skip the context behind delays.
Tasks spend most of their time in one status (e.g., “Working on it”) and no one investigates it.
Solution:
Use the app not just to track how long tasks take, but to analyze workflow behavior. Identify statuses where time accumulates, and then ask why. Are tasks truly in progress, or are they just sitting idle? Understanding both where and why delays happen is key to preventing stuck tasks and improving your project stats.

3. Relying on Only One Chart Type and Missing Critical Insights

One of the most common mistakes teams make when using the Time in Status App for monday.com is sticking to just a single chart type - most often the pie chart, and ignoring the others. While pie charts are useful for quick overviews, they can easily hide deeper workflow problems.

Symptom:
You see that tasks are taking too long in monday, but can’t identify when or why the delays happened, or how things have changed over time.
Solution:
Use Available Chart Types for Better Visibility

The app offers several powerful visualization options. Each serves a unique purpose in helping you better understand project stats and gain control over workflow timings:

🟢 Pie Chart
A snapshot view that shows the percentage of time spent in each status. Great for high-level summaries but limited when it comes to understanding trends or outliers.

📊 Stacked Column Chart
Ideal for comparing how much total time tasks spent in each status during a selected period. This chart helps highlight if most time is spent in “Working on it” or if too many tasks are consistently “Stuck.”

📈 Stacked Area Chart
Visualizes how time in each status changes over time. This is essential for spotting long-term patterns, sudden increases in delays, or improvements over weeks or months.

👉 Don’t rely on a single chart. Combining these views helps uncover stuck tasks, optimize workflow timings, and make data-driven improvements.

If you’re seeing tasks taking too long in monday.com, it might not be the people – it could be your tracking habits. Avoiding these three mistakes will help you unlock the full potential of the Time in Status App for monday.com, and take true control over your workflow.

📬 Need Help?

If you need assistance with setup or have any questions, reach out to our team:
📩 support@saasjet.com – we’re here to help!

👉 Try Time in Status for monday.com and make delays a thing of the past.

No setup. No code. Just answers.