Form editing restrictions

Form editing restrictions allow you to limit who can view, edit, share, or manage responses to your Smart Forms—giving you greater control over form access and data security.

These restrictions apply to:

• The form itself (editing and setup)

• Responses (viewing and downloading via the issue or response tab)

• Form sharing permissions (external URL visibility)

Even with restrictions, users can still:

• Add the form to issues

• Fill out the form

• See the form name, even if they can't open it

🔐 Restriction Options

You can choose between two levels of form access:

✅ Open access

“Anyone can view and edit.”

• Default setting

• All users can view, edit, and configure the form

🔒 Restricted access

“Only specific individuals can view and edit.”

• Only selected users and groups will be able to view and edit the form

• The creator, Jira admins, and those granted access will become form owners

• You can optionally limit form sharing from issues

📌 Important: Users without access can still add and submit the form, but won’t be able to open it to view or modify it. If automatic form addition is configured, it will still apply to new issues they create.

📝 Response Resubmission Access (Optional Setting)

Enable respondents to edit and resubmit their previously submitted form responses. This is useful for workflows where users may need to:

• Update information

• Fix submission errors

• Add new input after clarification

✅ To allow resubmission, check the box:
“Allow respondents to edit their own responses”

👇 How to Set Form Editing Restrictions

1. Go to Smart Forms for Jira from the left sidebar

2. Hover over a form and click the three-dot (···) menu

Choose Restrict form from the dropdown.
(Alternatively, click the 🔒 lock icon near the form tile)

3️⃣ In the Restrictions popup:

• Choose between Open access or Restricted access

• (If restricted) Select users or groups who should have access

• (Optional) Check “Limit access to form sharing from issues”

• (Optional) Enable response resubmission

  

4️⃣ Click Save to apply the restrictions

The form will now display a lock icon on the list page to indicate restricted access.

🔍 What Users Without Access Can & Can’t Do

⚠️ Form owners can edit forms, manage access, and remove others—use caution when assigning permissions.

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