How to Create Tasks From Email in monday.com
Managing tasks in monday.com is smooth—but turning emails into actionable items? That’s often where the process breaks down.
Let’s face it: a huge part of work starts in your inbox. So how do you move those requests, reminders, and reports into monday.com … without wasting time?
This guide walks you through your options—and shows why Email to Tasks for monday.com is the smartest, fastest way.
📬 Option 1: Default monday.com Email-to-Board Feature
monday.com allows you to forward emails directly to a board using a unique board email address.
Pros:
Simple setup
No extra tools required
Cons:
❌ All tasks look the same (no column mapping)
❌ You can’t assign people, statuses, or due dates from email
❌ Email body ends up as an update—not a clearly structured task
❌ You need to remember (and type) the board’s email address every time
🔹 Bottom line: It works, but it’s messy and not scalable for fast-paced teams.
⚙️ Option 2: monday.com Gmail/Outlook Integrations
You can set up automations like:
“When an email is received, create a new item in this board”
Pros:
Fully automated
Works behind the scenes
Cons:
❌ One-size-fits-all: every email creates a task the same way
❌ Not flexible for individual control or quick editing
❌ Complex setup for non-tech users
❌ No visibility while working inside your inbox
🔹 Bottom line: Great for high-volume, repetitive flows. Not great for custom, human-centered work.
✅ Option 3: Email to Tasks for monday.com
The easiest way to turn emails into smart, structured tasks — right from your inbox
Email to Tasks bridges the gap between email and monday.com perfectly. It gives you full control over each task, with a native feel inside Gmail or Outlook.
Why It’s Better:
Feature | monday.com Native | EmailTasks |
|---|---|---|
Create from inbox | ⚠️ Manual or automation only | ✅ One-click in Gmail/Outlook |
Choose board & group | ❌ No control | ✅ Directly in popup |
Assign people | ❌ Can’t assign | ✅ Built-in dropdown |
Set due dates, labels, priorities | ❌ Not possible | ✅ Fully customizable |
Edit task content before sending | ❌ No preview | ✅ Yes |
Attach email context | ⚠️ Only as update | ✅ Clearly in description & link |
🎯 Who Benefits the Most?
Managers handling multiple client requests daily
Sales & Customer Success teams capturing leads & tickets
Operations teams streamlining approval workflows
Anyone tired of toggling between tabs & losing information
⚡ Example in Action
📧 A client sends you an email with a bug report.
Instead of copying/pasting details into monday, you just:
Click the Email to Tasks icon inside Gmail
Select the “Bugs” board → QA group
Assign to QA lead, set priority: High
Hit Create Task
🔁 The task appears in seconds—complete with context and tracking
🛠️ Quick Setup
Install the browser extension
Connect your monday.com account
Start turning emails into structured tasks!
👉 Try Email to Tasks on monday.com
🧠 Final Takeaway
While monday.com offers basic ways to capture tasks from email, they fall short when you need speed, clarity, and control. Email to Tasks solves that gap beautifully.
It’s not just a tool—it’s how smart teams make email work for them.